If you’ve ever wished your Workday Recruiting subscription came with an Ikea-style instruction manual, you’re in the right place.
We’ve put together everything you need to know to get started with Workday Recruiting and master the software for all your recruitment needs.
Whether you’re new to Workday Recruiting, you’re struggling with the Workday interface, or you’re not maximizing the range of features on offer, this guide has all the basics you need to get you set up and Workday savvy in no time.
Here’s our ultimate guide to Workday Recruiting - to help you utilize the platform’s top features and streamline your recruitment processes.
Hiring at scale is key to building a competitive business in 2025. In order to snag the top talent for your teams, you need to build a recruitment process that’s smooth, efficient, and speedy.
But that’s easier said than done, especially if you don’t have the platform to support high-volume recruitment activities and help you find, nurture, and retain the best talent for your organization.
Fragmented, complex CRM systems can slow down the recruitment process and make you lose out on hiring top talent. Not to mention giving your hiring teams a headache.
Workday Recruiting is Workday’s solution to the challenges facing talent acquisition teams today. Designed to be an integrated, seamless system that allows you to identify, engage, and hire candidates, Workday Recruiting brings talent management, candidate engagement, and more into one place.
Workday Recruiting is Workday’s full-service talent acquisition software, designed to help companies find and hire high-quality talent for their teams. Workday Recruiting assembles all the tools recruiters need into one place, providing an end-to-end solution for hiring top candidates both internally and externally.
And as it’s a Workday solution, Workday Recruiting integrates with the rest of Workday’s software, allowing companies to bring all their talent management workflows onto a single platform and take a streamlined approach to talent acquisition, without bloating their tech stack.
Workday Recruiting lets you manage high volumes of candidates across the globe - by helping to automate manual processes, increase efficiency, and make your talent acquisition process as fast and flexible as possible.
The Workday Talent Acquisition Suite includes a wide range of tools, including:
Its strengths lie in its wide range of tools, all housed in a single platform. No app switching or log-ins needed.
Workday Recruiting struck a chord with global organizations eager to replace outdated applicant tracking systems (ATS) with a collaborative application that responds to the dynamic nature of hiring in today's competitive talent market.
- Leighanne Levensaler, Senior Vice President of Human Capital Management Products, Workday
Recruiters can personalize their workspace with the Recruiter hub. This makes it easier to stay on top of priority tasks for candidates - and make sure there are no surprises in your work day.
Workday’s easy-to-use, personalized hub lets you customize your workspace to your needs. Add shortcuts to your most-used reports, tasks, and external sites. And use cards to help you organize and prioritize your hiring responsibilities - including generating offers and reviewing assessments. Plus exchange interview feedback via Microsoft Teams and Slack, and create requisitions on mobile for faster workflows.
The Workday Job Requisition hub allows you to stay on top of all job requisitions in one workspace. See where your candidates are in the hiring process and quickly complete open tasks to move candidates through the funnel.
Get a streamlined view of all open requisitions and seamlessly navigate between them, eliminating the need for searching, sifting, and time-wasting on repetitive admin tasks.
In the Job requisition workspace you can:
The Job Requisition workspace ensures you’re always well-informed and up-to-date on all requisitions. So you can easily manage priority roles and capitalize on the best opportunities for your organization in just a few clicks.
Workday Recruiting makes it easy to build an end-to-end candidate pipeline within the platform, so you can manage all your hiring processes in one place.
From the Recruiting dashboard, it’s easy to see your candidate pipeline at a glance, allowing you to quickly and easily monitor the health of your pipeline across requisitions. Get a high level overview of your job requisitions - and drill down into the data to take action where needed.
And with timely notifications, you can see high priority tasks and take action to move candidates through the pipeline efficiently - reducing time-to-hire and making sure your organization secures red hot talent for its teams.
Today it’s harder than ever to find and attract high-quality talent. To get ahead of your competitors, you need to have candidate engagement strategies in place to drive candidates through your recruitment pipeline.
The Workday Candidate Engagement hub works seamlessly with Workday Recruiting and the core HCM so all data is automatically shared and workflow streamlined to optimize end-to-end hiring.
Workday Candidate Engagement includes:
Create tailored candidate engagement content that resonates with your prospective candidates, accurately reflects your brand, and make it easy for prospects to apply and stay up-to-date for best results.
Measure the effectiveness of your end-to-end hiring programs with built-in analytics and reporting directly in Workday Recruiting. The Workday Recruiting Dashboards give you clear, actionable insights into candidate data to help you consistently improve your candidate sourcing.
Workday Recruiting reporting lets you easily see key hiring data and metrics - so you can make accurate, data-driven decisions and stay up-to-date on all essential information in your organization.
Some top reports available on Workday Recruiting include:
Reports are also shareable across departments - so you can share essential information with teams and individuals who might not have access to Workday Recruiting, such as HR, managers, and team leads.
Communicate with candidates in the channels they use the most. Workday messaging allows you to keep candidates in the loop with SMS messages to engage candidates and boost hiring success.
Send SMS messages to candidates throughout the process to engage them and encourage them to take action. Send ad hoc, time-sensitive messages or automated message campaigns to communicate more effectively with candidates.
Workday empowers recruiters to quickly contact and connect with candidates via SMS and reduce time to action.
Workday messaging includes:
Increase open rates by including a phone number that’s local to your candidate’s residence. View messages sent to candidates via an activity stream and see your chat history timeline.
If you’re worried about spamming, don’t worry. Candidates have the option to opt-in or opt-out of SMS communication and you can customize when to send SMS messages to candidates. The result? Accelerate time-to-action and reduce time-to-hire, allowing you to source top talent faster.
One of the top Workday Recruiting benefits is its integrated approach to talent acquisition. Unlike your existing legacy systems, Workday Recruiting offers organizations the chance to bring recruiting directly into your existing HCM - so your people management, talent acquisition, employee training, and HR are all under one roof.
Work seamlessly with recruiting and HCM solutions to streamline workflow and get end-to-end insights to help you make accurate, data-driven hiring decisions - and meet your organization’s talent acquisition needs.
Workday Recruiting looks, feels, and functions unlike anything in the market, because it was built to benefit every person involved in the hiring process. Whether it's an applicant on the bus, a manager at their desk, or an executive in the boardroom, the application enables candidates and hiring teams to take action no matter where they are."
- Leighanne Levensaler, Vice President of Human Capital Management Products, Workday
Workday Recruiting is designed for companies looking to recruit and hire at scale. The platform includes a wide range of features to make it easier to manage high volumes of applicants - including bulk actions, automations, and standardization.
Here are some top benefits and features of Workday Recruiting for high-volume recruitment:
Mass actions allow you to move forward, decline, and send messages to candidates at scale - minimizing repetitive manual tasks and increasing efficiency. Use Workday Recruiting’s bulk actions to increase efficiency and remove administrative bottlenecks.
Workday’s integrated system allows you to find the best candidates for open positions - both internally and externally.
Use Workday’s skills-driven tools to identify top talent within your organization and create tailored content to catch the attention of prospects - including customized landing pages for both desktop and mobile. Workday Recruiting is designed to make the process of finding and nurturing the best talent for every role as simple as possible.
Plus with Workday’s AI-powered HiredScore AI, you can get automatic, unbiased recommendations for the top candidates for each role, based on candidate skills analysis making your life easier - and your hiring process more efficient.
Workday Recruiting equips your team with the data it needs to make informed, data-driven hiring decisions to help you find the best people for your organization.
With built-in analytics and reporting, you can get real-time insights into your hiring process - including candidate skills comparisons, diversity highlights, and candidate pipeline metrics.
And use Workday Recruiting analytics to find ways to make your hiring process more efficient too with up-to-date data on your time-to-fill, time-to-hire, top candidate sources, and more - so you can work on improving key metrics and creating the best possible experience for your candidates.
Take control of the workspace you use everyday by customizing Workday Recruiting to your needs. The platform makes it easy to set up a personalized space so you can create the workflow you want and need. No more searching for documents, reports, and data. It’s all right where you need it.
The Workday Candidate Engagement hub makes it simple to create tailored email campaigns to engage candidates according to their job posting, without the need for admin support.
Workday Recruiting’s AI tool HiredScore AI also provides personalized notifications on top priority tasks to give you timely updates and reminders - so you can take action on the tasks that matter most for better hiring outcomes.
Looking for more help on how to use Workday Recruiting? Here’s our step-by-step Workday Recruiting user guide.
Here’s our essential breakdown of how to use Workday Recruiting - including navigating the app, creating job requisitions, accessing Workday Recruiting metrics, and more.
Access Workday Recruiting from any internet browser or the Workday mobile app. Here are the steps you need to access the Workday Recruiting app via a desktop.
To access the Workday Recruiting app, you need to log in to your Workday account.
Once you’re inside Workday, navigate to the Workday Recruiting app.
If you don’t currently have access to the Workday Recruiting app, you’ll need to contact your administrator or IT team in your organization to be granted access. It’s possible that you have not been granted permission to access Workday Recruiting.
If you’re using the Workday mobile app, follow these steps to access the Workday Recruiting hub.
Wherever you are in your workflow, you always have quick access to the Recruiting Hub in the toolbar on the left side of your screen for easy navigation.
Click to see essential tabs, including:
The job requisition workspace provides a clear picture of all open job requisitions - including where candidates are in the process and any tasks awaiting action from you.
To view the Workday Job Requisition workspace, you have a few navigation options:
NB: A supervisory organization groups workers into a management hierarchy. Workers are hired into positions associated with a supervisory organization.
To search via the supervisory organization:
Within the job requisition workspace, you’ll be able to see:
If you scroll down the page, you’ll also be able to see two types of candidate data:
Within the dashboard, you’ll see a toolbar with different tabs including:
The candidate grid displays all candidate information, including:
From here, select candidates you want to take action on. You can choose to:
The ‘Awaiting Me’ column tells you what is pending review - and tasks that require your action for the candidate to move forward. For example, a screening task or reviewing an assessment.
Within the Candidate tab, the content is separated into a number of different tabs:
Overview: High level overview of candidate information
Contact: Review of candidate contact information
Questions: View the answers to internal or external questionnaires on the job application
Experience: View the candidate’s experience
Resumes: View the candidate’s resume
Compare all candidate information within the same page for easy navigation and zero application or platform switching for a more efficient candidate management process.
The details tab shows the requisition details and hiring requirements for each job.
In this section, hiring managers can see essential information such as:
In the Job Postings tab, you can find, view, and post jobs. See current and historical job postings and use the table to quickly and easily see information on specific jobs.
The table shows several fields, including:
By clicking on the ‘Actions’ button in the ‘Action’ column, you can take action on specific job postings in the table.
Some common Actions include:
To enter a job requisition in Workday, follow these steps.
If a job has been posted in Workday and you want to change the primary recruiter, here are the steps you need to take.
Workday Recruiting includes reporting, analytics, and metrics across the full talent lifecycle, allowing you to track key recruiting metrics without leaving the platform.
Here’s how to view Workday Recruiting metrics and some of the top metrics to track.
To view Workday Recruiting metrics within Workday, follow these steps:
Workday Recruiting tracks a range of metrics within the platform, including:
Open Job Requisitions: Total number of open job requisitions
Total Candidates: Total number of candidates in the system for a specific job requisition
Candidate Pipeline metrics: Number of candidates in each stage (e.g. screening, interview, offer)
Time to Approve: Average time to approve job requisitions
Time to Fill: Time from job posting to candidate acceptance
Time to Hire: Time from first contact to job acceptance
Candidate Source: Details on candidate sources (e.g. job boards, referrals, direct applications)
Applicant Demographics: Insights into diversity demographics if your organization has diversity metrics allowed (e.g. candidate gender, ethnicity)
There are 7 general stages in Workday Recruiting, with variations depending on your organization, your process, and any Workday Recruiting integrations.
Here’s a quick breakdown of the Workday Recruiting stages:
Workday Recruiting uses AI to increase efficiency in your recruitment processes. Workday’s HiredScore AI for Recruiting tool gives you extra flexibility, speed, and insights in hiring.
Here are the top features of the Workday Recruiting AI:
If your organization uses Workday Adaptive planning - Workday’s Enterprise Performance Management (EPM) software - you can use the Workday Adaptive Planning OfficeConnect solution to connect existing Microsoft Excel reports to Workday Adaptive Planning. However, Excel import isn’t a standard feature within Workday Recruitment.
As well as the core functionality of Workday Recruiting, the Workday ATS also offers a wide range of integrations to enhance and improve the functionality of the platform. The Workday Recruiting integrations give you the tools to manage the whole talent lifecycle - and build your ideal workforce.
With Workday Recruiting integrations, you can manage all your talent acquisition processes in one place, including:
For example, the eduMe Workday Recruiting integration offers organizations the chance to create, manage, and deliver bite-sized, snackable pre-boarding training content directly within Workday.
By creating custom training for new hires, you can welcome new employees to your organization and provide them with need-to-know information before they start, as well as setting the tone for your company culture and introducing them to their new team.
Here are some of the benefits of integrating new hire training into Workday:
The eduMe Workday ATS integration helps you engage and retain new hires with a streamlined pre-boarding flow that delivers essential training to employees before their first day - so they’re informed, prepared, and engaged.
Take a look at the top 10 best Workday ATS integrations here.
Yes, while Greenhouse Recruiting is not an official Workday partner, Workday Recruiting can be integrated with Greenhouse Recruiting using HRIS Link. Your organization can choose to import positions only or import job requisitions and positions from Workday Recruiting into Greenhouse Recruiting.
Workday Recruiting pricing varies depending on use case, including the size of your workforce and the range of features and add-ons you’re looking for.
Here’s the Workday Recruiting pricing, according to one source:
For small businesses with 1-100 users, pricing starts around $100 per user per month. For larger enterprises with over 1,000 users, the cost can go down to around $50 per user per month. Implementation costs for Workday Recruiting are estimated to be moderate, ranging from $10,000 to $50,000, depending on the complexity of the organization's needs.
Contact Workday to request a custom quote for Workday and Workday’s suite of recruiting products.
Take a look at these top use cases for Workday Recruiting to get a clearer idea of what Workday Recruiting can do - and how to take advantage of it for your organization.
Faced with a fast-growing workforce, The City and Country of Denver (CCD) needed an agile solution to managing its expanding teams across 43 different agencies in the US. The organization’s 15-year-old legacy technology systems spread across 22 servers, 34 databases, and siloed applications were not cut out to cope with the organization’s rapid growth - and the CCD was struggling to meet its increasing recruitment and hiring demands.
Accenture worked with CCD’s executive leadership to come up with a plan to modernize their recruiting systems. The plan was that anything that could be standardized and done within Workday would be migrated from their existing systems into Workday. The CCD integrated their Human Capital Management (HCM), Payroll, Financials, and Recruitment all into Workday, bringing countless processes all under one roof.
When we migrated to Workday, we eliminated over 75% of the paper we were processing. Workday provided an enormous benefit for us.
- Executive Director of the Office of Human Resources
In Workday, CCD departments can now generate reports instantly and recruiters can see the diversity of candidate pools in just a few clicks. By scrapping CCD’s legacy systems and integrating the vast majority of HCM and Recruitment activities into Workday, the CCD was able to eliminate 75% of manual paper processes and automate over 6,600 HR processes.
The time-to-hire was also dramatically reduced - it now takes on 45-50 days on average to fill positions, down from 90 days.
Quick stats:
We derived a lot of benefits from our Workday implementation. One of the biggest ones was that we now have predictable operating costs, versus the historical, expensive, unpredictable capital expenditures…
- Chris Binnicker, Former Deputy CIO – CCD
With more than 5,000 employees spread across 3 hospitals in the US, not-for-profit healthcare organization John Muir Health needed to modernize their business operations - across HR, Recruitment, Finance, and Supply Chain. They were looking for a long-term solution to improve efficiency, flexibility, and standardization across the organization, as well as the chance to automate manual processes.
John Muir Health chose Workday as the platform to integrate all their applications into one streamlined system. They built on their current Workday HCM application, adding Workday Financials, followed by Workday Recruiting and Onboarding modules. This allowed John Muir Health to effectively standardize reporting and metrics and automate repetitive processes to reduce manual intervention.
The result? John Muir Health significantly increased time savings with the implementation of an integrated recruiting system, minimizing the time needed to post job requisitions and process new hires. The organization also improved the efficiency of managing headcount, positions and vacancies by eliminating manual processes.
By integrating position management with talent acquisition, they were able to create a streamlined approach to recruitment - and with Workday’s mobile-first solutions, they were also able to dramatically improve efficiency for job requisitions.
Being one of the first healthcare providers to undergo a transformational approach to reimagining their technology infrastructure, John Muir Health markedly improved their own business and also sparked innovation and change within their industry.
-William Perry, Principal, PwC
With 86 stores, 2 distribution centers, and a workforce of over 3,500 employees dispersed across 3 states, US retailer McCoy’s Building Supply needed an integrated solution to employee training and development to ensure they were meeting essential legal safety and compliance requirements.
McCoy’s existing training system wasn’t meeting their needs - delivering compliance training in-person, using paper printouts, and tracking completion manually meant tracking training completion and tracing historical training records for legal purposes was extremely challenging. On top of that McCoy’s struggled to engage new hires, leading to high no-show rates and poor employee engagement.
McCoy’s leveraged their existing Workday system to deliver and track frontline employee training directly in Workday, allowing them to maintain up-to-date training records and meet legal safety and compliance training standards.
With the eduMe Workday ATS integration, McCoy’s was able to improve and optimize the candidate experience, minimize hiring funnel drop off and drop out, and better ensure first day readiness.
McCoy’s utilized the eduMe integration within Workday Recruiting to deliver pre-boarding and onboarding training to new hires, utilizing data from Workday Recruiting to provide mobile-first training to employees and help reduce no-show rates and optimize the increase candidateemployee experience from their very first brand touchpoint. buy-in before their first day.
Quick stats:
We use Workday for pretty much everything. Everybody's using the Workday app on their phones at the stores to clock in and out. With eduMe it’s really been easy for the stores to just click on the link, do the course, and then we have recorded learning back in Workday.
-Jason Trail, Training and Development Manager, McCoy’s Building Supply
Read the full McCoy’s Building Supply case study here.
Looking for a full demo of Workday Recruiting? Find an official Workday Recruiting demo on Workday.com.
Get an inside look at:
Or to learn more about the eduMe Workday Recruiting integration, request a demo here.
Workday Recruiting is designed to help organizations streamline their recruitment activities to make hiring at scale a breeze. Get one system to manage all talent acquisition programs and take a strategic and integrated approach to hiring in 2025 and beyond.
In this guide, we’ve outlined how to use Workday Recruiting for your recruitment processes - including top features, integrations, and how to utilize the platform to get maximum return-on-investment.
The eduMe Workday Recruiting integration is built to tailor your pre-boarding process to new hires, giving you the chance to welcome new employees and engage candidates with custom pre-boarding training. Reduce no show rates and boost engagement and retention with targeted employee training to help your new hires hit the ground running - and feel part of the family.
To find out how to integrate eduMe with Workday Recruiting and start engaging your new hires asap, book a free demo.